[A. CALL TO ORDER AND ANNOUNCE QUORUM PRESENT ]
[00:00:04]
I'M CALLING THE MEETING TO ORDER.
HE IS NOT IN, BUT WE HAVE A QUORUM.
EVERYBODY, PLEASE STAND WITH ME.
LORD, WE THANK YOU SO MUCH FOR TODAY.
THE OPPORTUNITY FOR US TO GATHER.
THAT YOU GUIDE OUR THOUGHTS, GUIDE OUR PROCESSES HERE, LORD.
WADE, PLEASE CONTINUE STANDING FOR THE PLEDGE OF ALLEGIANCE AND THE PLEDGE.
SO THE NEXT I'D LIKE TO CALL CEREMONIAL ITEMS.
[C.1. Badge Pinning Ceremony for Westlake Fire-EMS Department Deputy Chief/Fire Marshal Kelly Clements (Fire Chief John Ard) 24-253 ]
CHIEF ARD AND DEPUTY CHIEF CLEMENTS COME FORWARD.IS IT ON? CAN YOU HEAR ME? YES. DEFINITELY CAN.
THANK YOU FOR THIS OPPORTUNITY.
IT'S MY OPPORTUNITY AND MY HONOR TO PRESENT TO YOU DEPUTY CHIEF FIRE MARSHAL KELLY CLEMENTS TODAY.
DEPUTY CHIEF FIRE MARSHAL KELLY CLEMENTS SERVED PUBLIC SAFETY FOR OVER 30 YEARS.
DURING THAT TIME, HE ALSO SERVED AS THE DEPUTY CONSTABLE FOR RESERVE FOR ELLIS COUNTY IN 2000.
IN 2015, HE WAS PROMOTED TO DEPUTY FIRE CHIEF FIRE MARSHAL IN SOUTHLAKE FOR FIRE SERVICES.
DEPUTY CHIEF CLEMENTS HAS A B.A.
HE IS A HIGHLY CREDENTIALED A HOLDING CERTIFICATIONS FOR TCOL, WHICH IS TEXAS COMMISSION ON LIFE.
HE'S A MASTER CERTIFIED PEACE OFFICER, MASTER FIREFIGHTER, MASTER ARSON INVESTIGATOR, LICENSED PARAMEDIC, FIRE INSPECTOR, PLANS EXAMINER, CERTIFIED FIRE MARSHAL.
THERE'S MORE, BUT I HAD TO BRING IT DOWN TO THAT.
[C.2. Proclamation to Recognize Public Works Department Employees for providing emergency life-saving assistance (Mayor Greaves) 24-254 ]
[00:05:14]
LOVE STARTING MEETINGS THIS WAY AND THEN THIS NEXT ONE.CARL, WOULD YOU COME STAND UP FRONT, PLEASE? SO TIM HARROD ACTUALLY HAS A SICK WIFE.
HE WON'T BE HERE TODAY, BUT THERE IS A TOWN OF WESTLAKE PROCLAMATION.
I WANT TO RECOGNIZE BOTH CARL AND TIM.
CARL BEING THE DEPUTY DIRECTOR OF PUBLIC WORKS FOR ACTIONS TAKEN FOR THE SAVING.
I THINK Y'ALL WERE COMING BACK FROM LUNCH.
IT WAS UNCONSCIOUS AND WHERE THEY, SELFISHLY AND WITHOUT REGARD TO THEIR OWN PERSONAL SAFETY, MADE A QUICK DECISION, BROKE THE WINDOW, DIDN'T YOU, TO GET ACCESS TO THE CAR AND YOU RENDERED AID TO THE UNCONSCIOUS DRIVER UNTIL THE WESTLAKE FIRE DEPARTMENT THAT'S HERE TONIGHT THAT RESPONDED.
EMS DEPARTMENT ARRIVED ON THE SCENE AND YOU KNOW BOTH KYLE AND TIM PLACING HIMSELF.
BE IT RESOLVED THAT I, KIM GREAVES, MAYOR OF WESTLAKE, TEXAS, THE TOWN COUNCIL, AND ON BEHALF OF OUR CITIZENS, RECOGNIZE, THANK AND HONOR KYLE AND TIM FOR THEIR UNSELFISH AND HEROIC ACT TO SAVE THE LIFE OF ANOTHER.
AND KYLE, ON A PERSONAL NOTE, AND TO TIM, I JUST WANT TO TELL YOU HOW PROUD WE ARE OF YOU AND HOW YOU REPRESENT YOURSELF, YOUR FAMILY, YOUR DEPARTMENT, THE TOWN OF WESTLAKE AND OUR RESIDENTS.
OKAY. NEXT PART OF THE AGENDA IS ITEM D IS THE WORK SESSION.
[D. WORK SESSION ]
CAYCE, YOU READY? ALL RIGHT. GOOD EVENING, MAYOR AND COUNCIL.TODAY IS GOING TO BE THE LAST OVERVIEW.
SO BASED ON THE CONVERSATION WE HAD TWO WEEKS AGO, AS FAR AS THE SLAS AND MARKET ADJUSTMENTS, WHAT YOU ARE GOING TO BE VOTING ON IN THE UPCOMING MONTHS IS A BUDGET OF ROUGHLY $24.5 MILLION.
THAT'S ABOUT $1 MILLION OVER LAST YEAR'S ADOPTED BUDGET.
NO MAJOR CHANGES FROM WHAT YOU'VE SEEN PREVIOUSLY.
THE ONLY UPDATED NUMBER THAT WE CAN TALK ABOUT IS THE PROPERTY TAX REVENUE.
WE DID GET CERTIFIED VALUES ON JULY 25TH.
[00:10:01]
THESE ARE WHERE THE BULK OF THE CHANGES ARE, AGAIN, BASED ON THE CONVERSATION WE HAD TWO WEEKS AGO REGARDING THE SERVICE LEVEL ADJUSTMENTS AND THE DIFFERENT COMPENSATION ADJUSTMENTS. SO WHAT YOU'RE SEEING HERE ARE GOING TO BE THE BIG CHANGES ON THE TOWN SIDE PAYROLL TO ACCOMMODATE FOR THOSE FIVE FTES THAT WERE HEAD NODDED ON LAST GO ROUND.THAT'S THREE FIREFIGHTERS AND TWO PUBLIC WORKS EMPLOYEES.
THE OPERATIONS COSTS IN HERE ALSO INCLUDE THE $1.3 MILLION FOR REPLACEMENT FIRE ENGINE AND $120,000 FOR A VAC TRAILER FOR WATER AND SEWER AND THEN THE LAST CHANGE IS HERE ARE GOING TO BE FOR THAT SUBSIDY FROM THE TOWN DIRECTLY TO WESTLAKE ACADEMY, AND THAT'S TO ACCOMMODATE THAT ADDITIONAL AVERAGE 2% FOR STAFF OVER ON CAMPUS. SO WHENEVER WE'RE LOOKING AT THE GENERAL FUND, WHICH IS OUR MAJOR OPERATING FUND, WHAT YOU'RE GOING TO BE VOTING ON IS AN ALMOST $15 MILLION BUDGET OVER LAST YEAR.
AGAIN, THIS IS WHERE A LOT OF THOSE SLA DOLLARS ARE GOING TO BE HOUSED.
THOSE FIREFIGHTERS AND FIRE ENGINES AND ALL THE MARKET ADJUSTMENTS FOR COMPENSATION.
ANY QUESTIONS ON PROPOSED BUDGET OR IT GOES OUT FOR PUBLIC INSPECTION NEXT WEEK? NO, BUT, CAYCE, I WANTED TO JUST THANK YOU FOR ALL YOUR HARD WORK THE LAST FEW YEARS YOU'VE BEEN HERE.
THIS IS PROBABLY THE MOST WELL EXECUTED BUDGET I'VE SEEN.
THANK YOU. I APPRECIATE THAT, NO DOUBT AND COULD YOU BACK UP A SLIDE? WHAT IS OUR CONTRIBUTION TO THE GENERAL FUND? IT SHOULD BE 1.5 MILLION OKAY FOR NEXT YEAR.
PERFECT. THANK YOU AND THEN I EXPECT, PARTICULARLY WITH THE STRATEGIC PLANNING COMING TO START TALKING ABOUT HOW WE CAN SET OURSELVES UP FOR A BETTER CIP PLAN WITH THOSE TYPES OF SURPLUSES. THANK YOU.
ANY OTHER QUESTIONS BEFORE WE SKIP TO THE BIG NEWS OF THE DAY? ALL RIGHT. SO NOW WE'RE GOING TO TALK ABOUT CERTIFIED VALUES AND PROPERTY TAXES.
SO PROPERTY TAXES ARE ONE OF OUR LARGER REVENUE SOURCES.
SOMETHING THAT WE HAVE TO DO EVERY SINGLE YEAR.
THAT'S HOW WE START DOING ALL THE FUN MATH OF SETTING A TAX RATE IN KC.
THAT'S RESIDENTIAL AND COMMERCIAL.
FOR HOMEOWNERS, WHAT THEY'LL SEE IS ABOUT AN 8% INCREASE ON AN AVERAGE TAXABLE HOME VALUE AND WHAT THAT TRANSLATES TO ON THEIR TAX BILL WHENEVER THEY'RE WRITING US A CHECK IS ABOUT $300 PER HOUSEHOLD.
YEAR OVER YEAR. ANY QUESTIONS ON VALUES? YOU ALL GET TO HEAR A LOT MORE, BECAUSE WE DO HAVE OUR CHIEF APPRAISER IN THE AUDIENCE TONIGHT TO GIVE AN UPDATE.
THIS IS REALLY FOR THE PUBLIC HEARING NOTICES.
WE'RE PROPOSING THAT WE KEEP THE RATE FLAT AGAIN THIS YEAR.
THE ONLY CHANGES TO TALK ABOUT ON THIS SIDE.
WE PAID OFF ONE OF OUR TAX NOTES IN FEBRUARY.
SO THERE'S NOT AS MUCH NEED FOR PENNIES TO BE LEVIED ON THE DEBT SIDE.
ALL RIGHT. ANY QUESTIONS ON PROPERTY TAX FUND STUFF? NO, BUT CAYCE, I'M GOING TO PROBABLY SAY THIS 20 MORE TIMES THE WORDING THAT WE'RE REQUIRED BY THE STATE.
IT LOOKS LIKE THERE'S A TAX INCREASE WHERE INDEED THERE'S NOT.
WE'RE KEEPING IT FLAT NORMALLY.
YES, WE DO HAVE SOME WEIRD MATH THIS YEAR BASED ON COLLECTIONS AND HOW ALL THE DIFFERENT RATES.
YEAH, NEW FOYE I TALKED ABOUT.
SO WE'LL ACTUALLY SAY THAT WE ARE DECREASING TAXES.
I THOUGHT YOU'D ALL BE VERY WELL DONE.
COUNCIL. ALL RIGHT AND SO AFTER THE WORK SESSION TODAY, AGAIN, YOU'LL BE ASKED TO VOTE ON THE MAXIMUM TAX RATE THAT WILL ADVERTISE.
WE'LL BE BACK ON THE 19TH DURING THAT WORK SESSION, JUST TO SAY, HERE'S THE PROPOSED BUDGET.
IF THERE'S ANY CHANGES OR TWEAKS THAT WE NEED TO MAKE, WE CAN DO IT AT THAT TIME.
[00:15:07]
BUDGET, VOTING ON THE TAX RATE, REVENUE RATIFICATION AND THE BUDGET ALL IN THE SAME NIGHT.IT'LL BE JAM PACKED FULL OF ACTION FOR YOU ALL.
ANY QUESTIONS? COMMENTS? CAYCE, I'LL ECHO WHAT ANNA SAID.
I KNOW YOU'VE BEEN HERE A LITTLE OVER A YEAR.
KIND OF GOT YOUR ARMS AROUND THE QUARTERLY FINANCIAL REPORT THAT YOU SENT US.
JUST I FEEL LIKE THIS IS I'M GOING INTO MY THIRD YEAR ON COUNCIL.
I FEEL LIKE IT'S THE FIRST TIME AND WADE YOU AS WELL, BEING HERE A LITTLE OVER A YEAR, THAT WE REALLY HAVE OUR ARMS AROUND THIS PLACE FINANCIALLY, WE CAN MAKE THE RIGHT DECISIONS. WE'RE GETTING READY TO HAVE THE STRATEGIC PLAN TO PUT ALL THAT TOGETHER.
SO BOTH OF YOU, THANK YOU VERY MUCH.
YEAH AND JUST TO UNDERSCORE WHAT KIM JUST SAID YOU KNOW, THIS BUDGET DOES REFLECT SALARY INCREASES, CAPITAL INVESTMENTS A SLEW OF EXTRA SLAS THAT WE DIDN'T ANTICIPATE NECESSARILY AND WE ARE STILL 1.5 MILLION IN THE BLACK AND I THINK THAT HAS A LOT TO DO WITH A LOT OF THE WORK, NOT JUST THE COUNCIL DID, BUT YOU DID AS WELL TO REALLY STREAMLINE THE WAY OUR ACCOUNTING PRACTICES ARE DONE SO THAT THE BUDGET CAN BE REFLECTIVE OF ALL OUR REVENUES AND I APPRECIATE THAT.
THANK YOU SO MUCH. ANY QUESTIONS.
THESE ARE GETTING EASIER FOR YOU AREN'T THEY I LOVE THAT.
THANK YOU CAYCE. NICE WORK TO YOU AND YOUR TEAM.
THANKS TO YOUR TEAM. THANKS, CASEY.
[E. REGULAR MEETING ]
WE WILL START NOW WITH OUR REGULAR MEETING.WE WILL START WITH AGENDA ITEM F CITIZEN PARENT COMMENTS.
MR. OH DO WE HAVE ANY CITIZEN OR PARENT COMMENTS? WE DO NOT.
[G. ITEMS OF COMMUNITY INTEREST ]
ITEMS OF COMMUNITY INTEREST, MR. SASSER. SORRY, I WAS TRYING TO GIVE YOU THE OTHER ONE.GOOD EVENING, MAYOR AND COUNCIL.
LET'S START OFF WITH THIS THIS THURSDAY, AUGUST 8TH, FROM 11 TO 3 AT GLOBE LIFE STADIUM.
HUNDREDS OF EMPLOYERS ARE GOING TO BE OUT THERE.
IT'S A REGIONAL REGIONAL COLLABORATION.
IT'S GOING TO BE HOSTED BY CONGRESSWOMAN BETH VAN DUYNE AND OUR OWN MAYOR OF WESTLAKE KIM GREAVES.
SO AGAIN, THAT'S GOING TO BE THURSDAY, AUGUST 8TH, FROM 11 TO 3.
OUR NEXT PLANNING AND ZONING MEETING IS GOING TO BE AUGUST 13TH AT 5:00.
OUR BOARD OF TRUSTEES BREAKFAST.
WE'VE GOT A COUPLE OF DIFFERENT THINGS.
ON THE 14TH THAT'S GOING TO BE A WEDNESDAY.
WE GOT THE BOARD OF TRUSTEES BREAKFAST.
JOHN, CAN WE TAKE A BREAK RIGHT NOW? ANNA LEFT. WE'RE OUT OF QUORUM.
SO CAN YOU JUST GIVE HER A SECOND? YEAH, SHE NEEDED A BREAK.
[00:20:05]
OKAY. WE ARE BACK.JOHN, I JUST WANT TO MENTION AND THANK YOU FOR BRINGING UP THAT JOB FAIR.
I THINK LAST YEAR THERE WERE 17,000 PEOPLE THAT VISITED THAT JOB FAIR AND OVER 300 DIFFERENT BUSINESSES AND I THINK FOR THE FIRST TIME, WE ACTUALLY HAVE A COUPLE OF BUSINESSES IN WESTLAKE THAT ARE HIRING.
I THINK THERE'S 14 JOBS, 14 POSITIONS.
SO ANYWAY, SO THANK YOU FOR BRINGING THAT OUT AND POSTING IT ON SOCIAL MEDIA.
SO AGAIN, THAT IS GOING TO BE ON AUGUST 8TH FROM 11 TO 3 AT GLOBE LIFE STADIUM.
PLANNING AND ZONING. OUR NEXT MEETING IS GOING TO BE TUESDAY, AUGUST 13TH.
WE'VE GOT TWO EVENTS THAT WOULD INVOLVE MOST OF YOU GUYS UP THERE ON THE 14TH, WHICH IS A WEDNESDAY.
THE FIRST IS THE BOARD OF TRUSTEES BREAKFAST.
WE ALWAYS HAVE A NICE BREAKFAST FOR THEM, A NICE WELCOME KIND OF A RAH RAH SITUATION.
IT'S GOING TO BE A LOT OF FUN AND WE ALSO HAVE A COUNCIL GIFT THAT I'M NOT GOING TO MENTION HERE, BECAUSE IT'S GOING TO BE A SURPRISE, BUT I THINK I THINK THE STAFF ARE GOING TO LIKE IT A LOT. SO THAT'S AT 7:45 TO 8:15 ON WEDNESDAY THE 14TH.
THEN LATER THAT DAY AT 11 A.M., IT'S THE CHAMBER OF COMMERCE LUNCHEON AT THE TEXAS MOTOR SPEEDWAY.
SO IF YOU WANT A FREE BREAKFAST, WE GOT YOU COVERED.
IF YOU WANT A FREE LUNCH, WE GOT YOU COVERED.
IF YOU WANT DINNER, IT'S ON MAYOR GREAVES.
SO LOT GOING ON THAT DAY, AND IF YOU HAVE AN RSVP, LET ME KNOW, PLEASE.
THAT'S COMING UP ON SATURDAY, AUGUST 17TH AT 7 A.M..
THE MAYOR WILL KICK IT OFF AT AROUND 645 WITH SOME WORDS OF WISDOM.
THERE'S A5K AND A TEN K AS WELL THAT'S GOING TO START OVER AT 1300 SOLANA BOULEVARD.
THAT'S ALWAYS A REALLY COOL EVENT.
IT'S THE 13TH YEAR OF THE RACE, AND IT'S THE FOURTH CONSECUTIVE YEAR THAT IT'S HERE IN WESTLAKE, SO THAT'S REALLY COOL AND WE'RE REALLY HONORED BECAUSE IT RAISES A LOT OF MONEY, I THINK MORE THAN $2 MILLION SO FAR.
SO WE'RE HAPPY TO CALL THE WESTLAKE HOME FOR THE HEROES RUN.
SO, JOHN, ARE YOU AND THE MAYOR GOING TO BE LEADING EVERYBODY OUT ON THE RUN? YEAH, OKAY, GOOD.
I HAVE TO SAY, I'VE BEEN AT EVERY ONE OF THESE.
YOU HAVE THAT THEY'VE BEEN IN WESTLAKE.
THEY'VE BEEN GREAT AND I WAS JUST ROASTING THE FIREFIGHTERS ABOUT IT BEING IN AUGUST THIS YEAR.
BUT THEY SAID THEY WOULD PICK ME UP AND CARRY ME.
RIGHT. SO WE'LL HAVE A PROCLAMATION FOR THOSE GUYS NEXT MONTH AS WELL FOR THAT.
YEAH. WE'LL GO AHEAD AND GET THAT WRITTEN UP.
THE NEXT TOWN COUNCIL MEETING IS THE 19TH OF AUGUST AND SOME OTHER QUICK ITEMS HERE TO MENTION.
WE DO HAVE SOME TRAIL WORK GOING ON IN ANTICIPATION FOR THE MILITARY HEROES RUN.
PORTIONS OF THE GLENWOOD TRAIL WILL BE CLOSED FOR ROUTINE TREE REMOVAL AND TRIMMING.
THERE WILL BE SIGNS UP THERE NOTIFYING FOLKS WHO ARE ACTIVE ON THE TRAILS OF WHEN THEY'LL BE CLOSED AND EVEN AFTER THEY'RE OPEN, THERE WILL BE CREWS OUT THERE WITH EQUIPMENT AND WORKERS AND SO FORTH.
SO I KNOW THERE'S A LOT OF EXCITEMENT THERE AND THEN A COUPLE OF COMMUNICATIONS NOTES.
WE'RE VERY HAPPY TO TO MENTION THAT JOE DURDEN WHO IS OUR COMMUNICATIONS SPECIALIST OVER AT WESTLAKE ACADEMY, HAS NOW BEEN PROMOTED TO OUR COMMUNICATIONS MANAGER.
DOCTOR RITCHIE IT WAS FANTASTIC AND IT'S REALLY INFORMATIVE AND A GREAT WATCH AND REALLY WELL DONE.
I HAVE JUST PASSED OUT EVERY TO ALL THE COUNCIL MEMBERS.
A SPECIAL QR LITTLE CODE HERE WHERE IT'S ALL THE DIFFERENT WAYS THAT WE COMMUNICATE.
SO IF YOU'RE A RESIDENT STAKEHOLDER OF WESTLAKE AND YOU'RE WANTING TO KNOW HOW WE COMMUNICATE, WHETHER IT BE SOCIAL MEDIA, WHATEVER YOUR FAVORITE MAY, MAY BE WEBSITE, EMAILS, TEXT ALERTS, CODE RED NEXT DOOR IT'S A MYRIAD OF DIFFERENT WAYS THAT WE COMMUNICATE.
[00:25:02]
SURE YOU GET ALL THE COMMUNICATIONS FROM BOTH THE TOWN AND THE ACADEMY.THOSE ARE YOUR ITEMS OF COMMUNITY INTEREST.
YEAH. JOHN, JUST REAL QUICK FOR OUR COMMUNITY JOHN HALPERT IS THE GENERAL MANAGER OF LIFETIME AND HAD A LITTLE COMMUNICATION ISSUE, BUT WE HAD A RIBBON CUTTING THURSDAY NIGHT.
HE WAS KIND OF GETTING THEM ALL CHARGED UP.
IT OPENED UP TO THE PUBLIC SATURDAY.
WHETHER YOU'RE A MEMBER OR NOT, I WOULD RECOMMEND EVERYBODY IN WESTLAKE TO GO VIEW THAT.
I'VE NEVER BEEN A MEMBER OF A GYM LIKE THAT, BUT IT IS REALLY SOMETHING.
WE SPENT A FEW HOURS THERE YESTERDAY, BUT WE'RE VERY PROUD TO HAVE THEM.
THAT PARTNERSHIP THAT PROBABLY STARTED THREE ADMINISTRATIONS AGO.
IT'S OPEN AND IT WAS PRETTY PACKED FOR DAY TWO.
[H. Update from Tarrant Appraisal District Chief Appraiser Joe Don Bobbitt ]
NEXT AGENDA ITEM H UPDATE FROM THE TARRANT COUNTY TARRANT APPRAISAL DISTRICT CHIEF APPRAISER JOE DON BOBBITT.GOOD EVENING. MY NAME IS JOE DON BOBBITT.
I'M THE NEW CHIEF APPRAISER FOR AN APPRAISAL DISTRICT.
I WAS HIRED IN DECEMBER, AND I STARTED FEBRUARY 1ST.
SO PART OF THIS IS THE GRANTOR.
WE'RE TRYING TO COME AROUND, MEET EVERYBODY, ALL THE GOVERNING BODIES.
SO THAT WAY Y'ALL KNOW WHO WE ARE, GIVE YOU OUR CARDS.
BUT FOR US, COMMUNICATION AND TRANSPARENT TRANSPARENCY ARE KIND OF KEY MOVING FORWARD AND SO A LOT OF IT WE'RE TRYING TO MAKE SURE THAT WE COMMUNICATE EFFECTIVELY WITH THE ENTITIES AND WITH THE PUBLIC.
PART OF THAT MARCH 21ST, WE DID HAVE A RANSOMWARE EVENT.
AND I THINK EVERYBODY WAS KIND OF AWARE OF THAT IN THE NEWS.
BUT FOR THE MOST PART, WE WERE RECOVERED, AT LEAST ON THE PUBLIC FACING SIDE.
SO RIGHT NOW THE APPRAISAL DATABASE WAS NOT COMPROMISED.
I KNOW THERE'S A LOT OF INFORMATION THAT WAS KIND OF GOING AROUND AT THE BEGINNING, REALLY.
IT WAS MORE OF A FILE SHARE SERVER THAT WAS THAT WAS ACTUALLY COMPROMISED AND THERE WERE ROUGHLY 300 PEOPLE THAT WERE AFFECTED THAT THEIR INFORMATION ON THEIR HOMESTEAD FORMS. THERE'S A PLACE FOR YOUR SOCIAL SECURITY NUMBER THAT WE DON'T NEED, BUT IT'S ON THE STATE FORM AND SO PEOPLE HAD FILLED THAT IN AND THAT WAS COMPROMISED.
SO THAT'S HOW THOSE 300 PEOPLE WERE AFFECTED.
I MEAN, WE STILL HAD WINDOWS XP MACHINES ON THE SERVER, ON THE NETWORK.
I MEAN, THIS KIND OF GIVES YOU THE IDEA THAT HOW OLD SOME OF THE EQUIPMENT WAS.
WE STILL HAVE TEN YEAR OLD SERVERS THAT WE'RE TRYING TO REPLACE RIGHT NOW.
I THINK WE'RE OVERLY FISCALLY CONSERVATIVE IN THE PAST, AND IT KIND OF CAME BACK TO BITE US.
YES, I HAVEN'T SO NOT THE WAY WE WANT TO DO IT, BUT I THINK KIND OF HELPED.
WE HAVE RELEASED AN RFP FOR A NEW APPRAISAL SOFTWARE.
SO THE EXISTING SYSTEM IS CALLED AMENTUM SYSTEM.
SO WE'RE LOOKING TO REPLACE THAT PART OF OUR BUDGET THAT WE HAVE PROVIDED TO THE ENTITIES.
IT'S ROUGHLY 16 TO 17% INCREASE OUR OPERATIONAL EXPENSE.
SO THE NORMAL THINGS THAT WE DO EVERY YEAR, WE'VE MANAGED TO KEEP THAT FLAT.
THE 17% IS BASICALLY REPLACING THE CAMERA SYSTEM.
RIGHT NOW. WE SPEND 300,000 A YEAR ON MAINTENANCE COST.
IT'LL BE GOING TO ROUGHLY $3 MILLION WITH THE NEW SYSTEM.
BUT THE NEW SYSTEM IS CUTTING EDGE TECHNOLOGY.
THERE ARE 17 OTHER COUNTIES THAT USE IT.
SO ONE OF THE ISSUES WE DON'T WANT TO BE A BETA.
WE DON'T WANT TO BE THE ONLY ONE USING THIS SYSTEM RIGHT NOW.
OUR SYSTEM WAS A BETA AND IT WENT BAD.
SO NOBODY ELSE GOT ON THE SYSTEM.
SO NOW WE'RE OUT HERE ON AN ISLAND BY OURSELVES WITH THIS ONE SOFTWARE OR THIS YEAR, OUR AVERAGE WAIT TIME, WE HAD 200.
SO THOUSAND PROTEST THIS PRETTY CLOSE TO THE SAME NUMBER LAST YEAR.
OUR AVERAGE WAIT TIME TO COME IN AND SEE US WAS ABOUT 15 MINUTES.
[00:30:05]
WE, THE STAFF, THEY PUT IN A LOT OF TIME AND EFFORT TO TRY TO STREAMLINE THE PROCESS AND TRY TO BE THE KINDER, FRIENDLIER TAD WHEN PEOPLE COME IN AND SEE US.SO THERE WAS ONE DAY THAT I KNOW OF WHERE THE WAIT TIME HIT AN HOUR AND A HALF.
SO THAT WAS BECAUSE THE SYSTEM JUST STOPPED RESPONDING AND THAT'S A PHYSICAL WAIT TIME.
THERE WERE SEVERAL CITY COUNCILS WE'VE GONE TO.
THERE'S BEEN PEOPLE IN THE AUDIENCE THAT SAID, LIKE THEY SHOWED UP 15 MINUTES AHEAD OF THEIR TIME.
THEY WERE EITHER ABLE TO RESOLVE IT AND LEAVE, OR THEY'RE ABLE TO SHOW UP 15 MINUTES AHEAD OF TIME.
THEN 15 MINUTES LATER, THEY WERE PRETTY MUCH GONE.
SO 30 MINUTE TOTAL IN THE BUILDING.
SO WE THOUGHT THAT WAS PRETTY GOOD COMPARED TO YEARS IN THE PAST.
SO WE'VE TRIED TO DO EVERYTHING RIGHT.
IMPROVEMENT. THANK YOU. YES, SIR.
BUT OVERALL THOSE ARE THE MAIN THINGS THAT I WAS I TYPICALLY TALK ABOUT.
I DON'T KNOW IF YOU HAVE ANY OTHER QUESTIONS.
I KNOW WE'VE BEEN IN THE NEWS AGAIN HERE IN THE LAST COUPLE DAYS BUT I DO HAVE AND WADE, I'M GOING TO ASK YOU GUYS TO KIND OF TAG TEAM, WOULD YOU JUST KIND OF STEP BACK? YOU GUYS ARE MANAGED BY AN ELECTED BOARD? YES. JUST ACTUALLY BOTH.
OKAY AND THEN THERE'S ONE MEMBER IS NOW THE TAX ASSESSOR COLLECTOR WHO SHE'S ELECTED.
OKAY AND THAT'S THE ELECTION THAT WE ACTUALLY HAD ON MAY COINCIDED WITH OUR ELECTION WESTLAKE AND THEN YOUR PRIMARY JOB IS FOR PUTTING THE APPRAISED VALUES ON. IS IT ALL PROPERTY IN THE COUNTY? YES, SIR. ALL PROPERTY IN THE COUNTIES.
AND THEN YOU SAID YOU HAD 200,000 PROTESTS.
I AND WHAT IS THAT PROCESS? IS THERE A FORM YOU FILL OUT IF THE VALUE CHANGE OR ARE WE REMOVING EXEMPTION.
WE'RE REQUIRED TO MAIL YOU A NOTICE.
SO ONCE WE GET THAT THAT PROTEST IN, THEN WE'LL GET YOU SET UP IN THE SYSTEM.
WHAT MADE IT, WHICH MADE IT BETTER.
YES, SIR. WADE, DO WE DO WE KNOW, LIKE, HOW MANY OF OUR RESIDENTS PROTEST OF THAT 200,000IN TARRANT COUNTY? HOW MANY ARE WESTLAKE RESIDENTS? JUST. WE CAN GET THAT NUMBER FOR YOU, BUT WE DON'T HAVE IT.
RIGHT. OKAY, BUT DO YOU ALL GET INVOLVED? YOU SHOULDN'T BE INVOLVED IN THIS.
THE TOWN OFFICES, OKAY? NO, SIR. YEAH.
YES, SIR. ALL THE PROTESTS ARE HANDLED BY MY OFFICE ONCE THEY'RE RESOLVED, THE APPRAISAL REVIEW BOARD, WHICH IS A BOARD OF TAXPAYERS, THEY'RE APPOINTED NOW BY MY BOARD OF DIRECTORS.
THEY'RE APPOINTED TO THAT TO SERVE FOR TWO YEAR, UP TO TWO YEAR TERMS. YOU CAN BE I HAVE THREE TERMS TOTAL.
SO THEY DETERMINE ALL THE PROTEST.
BUT IF WE EVER DO WANT TO GET IT, WE CAN GET IT.
CAYCE IS PRETTY ON TOP OF THAT BECAUSE IT AFFECTS OUR REVENUE CALCULATION PRETTY HEAVILY.
SO IT DOES. WE HAVE A BIG OPPORTUNITY.
I THOUGHT I HEARD ABOUT AND UNDERSTAND AT LEAST HOW MANY ARE OR WHAT PERCENTAGE ARE UNDER PROTEST AND WE HAVE A FORMULAIC SYSTEM THAT WE USE TO KIND OF ESTIMATE OUR REVENUES.
YEAH, THEY JUST GO AROUND EVERY YEAR.
SOMETHING THAT JUST THEY'VE GOT AN ATTORNEY THAT JUST KEEPS FILING.
IS THAT SOMETHING YOU'RE AT LIBERTY TO SPEAK TO FOR CONTEXT OR.
SO WHAT THEY WERE SUGGESTING IS WE'D MOVE TO A THREE YEAR REAPPRAISAL PLAN.
THE OTHER BOARD MEMBERS WERE NOT WERE NOT CONVINCED COMPLETELY AND SO WHAT WHAT RIGHT NOW THEY HAVE DIRECTED ME TO DO IS WRITE THE REAPPRAISAL PLAN, WHERE WE DON'T REAPPRAISE IN 25 OR 26, BUT WE WILL IN 27, AND THEN WE'LL START A TWO YEAR CYCLE.
OKAY. BUT IT'S STILL DRAFT THIS FRIDAY.
WILL THE BOARD WILL ACTUALLY COME BACK AND APPROVE A FINAL REAPPRAISAL PLAN.
IT MAINLY AFFECTS THE SCHOOLS.
YES, MA'AM. THE MEETING'S AT 8:00 AT OUR OFFICE.
[00:35:01]
YES, MA'AM. ANY OTHER QUESTIONS? THANK YOU SO MUCH FOR BEING HERE.THAT'S INFORMATIVE AND WE APPRECIATE IT.
NO PROBLEM. JUST REACH OUT IF Y'ALL HAVE ANY OTHER QUESTIONS.
WE APPRECIATE IT. THANK YOU ALL.
THANK YOU AND WE'RE GOING TO MOVE ON TO CONSENT AGENDA.
[I. CONSENT AGENDA ]
I DO WANT TO PULL OUT I4 JUST CAYCE IF YOU COULD TALK ABOUT IT, BUT DOES ANYBODY WANT TO PULL OUT ANYTHING ELSE ON THE CONSENT AGENDA? THEN CAN I GET A MOTION TO APPROVE EVERYTHING? BUT I4.SO MOVED AND A SECOND, I SECOND.
ANY OPPOSED? MOTION CARRIES. SORRY, I JUST I THINK AUDITS ARE PRETTY IMPORTANT, RIGHT?
[I.4. Act to approve WA Resolution 24-27 accepting the Westlake Academy Fiscal Year 2022-2023 Annual Audit Report from BrooksWatson & Co., PLLC (Cayce Lay Lamas, Finance Director) WA RES 24-27 ]
THE COMMENTS I MADE EARLIER AND THAT SOME OF THE COUNCIL MADE EARLIER ABOUT WHERE WE'VE COME KIND OF FINANCIALLY AND OUR CONTROLS.SO I DON'T WANT TO LEAVE AN AUDIT AND CONSENT AGENDA.
WE'RE A LITTLE LATER GETTING IT OUT THAN WE'D WANTED TO.
A LOT OF THAT HAD TO DO WITH THE ERP IMPLEMENTATION THAT WE WERE DEALING WITH LAST YEAR.
BUT OVERALL, WE'VE RECEIVED A CLEAN AUDIT.
I DON'T HAVE ANY SPECIFIC QUESTIONS OTHER THAN THE CLEAN AUDIT PART.
ANY QUESTIONS FROM THE COUNCIL? ALL RIGHT. THANK YOU, CAYCE.
THANK YOU AND WELL DONE [INAUDIBLE] AND YES, VERY GOOD JOB.
CAN I GET APPROVAL ON WA RESOLUTION 24-27? CAN I GET A MOTION? YES.
I'LL SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION PASSES.
WE WILL NOW MOVE INTO REGULAR AGENDA ITEMS.
[J.1. Discuss, consider and act to accept the resignation of Council Member David Quint from the Westlake Town Council (Town Manager Wade Carroll) 24-258 ]
ITEM J.1 24-258.WHY? DO WE NEED TO TALK ABOUT ANYTHING OR JUST GET A MOTION? I CAN TELL YOU WE RECEIVED A RESIGNATION NOTICE FROM MR. QUINT THIS LAST WEEK, AND DID NOT REALLY GIVE A REASON TO WHY HE'S RESIGNING, BUT DID EMAIL US AND LET US KNOW HE'S RESIGNING FROM COUNCIL.
I'M SURE IT'S A TIME CONSTRAINT OR SOMETHING LIKE THAT OR FAMILY RELATED.
OKAY. CAN I GET A MOTION TO ACCEPT THE RESIGNATION? SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.
JUST I'LL PROBABLY TALK ABOUT THIS AT THE END OF THE MEETING.
I DON'T KNOW WHAT THE RIGHT WORD IS, THAT WE HAVE 21 DAYS FROM RIGHT NOW TO FILL THIS POSITION.
IT'S WHAT, 30 DAYS? 30 DAYS? I THOUGHT 21.
I HAD TO SQUEEZE ANOTHER NINE DAYS OUT.
OKAY. SO WE WILL POST THESE POSITIONS FOR PEOPLE INTERESTED.
WE WILL INTERVIEW. BUT IN 30 DAYS AND THAT IS AN IMPORTANT THING.
I THINK IF WE ALL WITNESS, IF WE DO NOT WANT AN IMBALANCE OF POWER.
SO WE WILL HAVE THAT FILLED JUST AS QUICK AS WE CAN, CERTAINLY WITHIN 30 DAYS.
[J.2. Discuss, consider and act to approve a Maximum Tax Rate to consider and advertise (Cayce Lay Lamas, Finance Director) 24-256 ]
J.2 24-256.DISCUSS, CONSIDER AND ACT TO APPROVE THE MINIMUM TAX RATE TO CONSIDER AND ADVERTISE.
CAYCE. ALL RIGHT AND THIS SHOULD BE THE LAST TIME YOU'LL HEAR FROM ME THIS EVENING.
ALL RIGHT AND SO THIS WAS THE ITEM THAT I ALLUDED TO EARLIER ON.
THIS IS A FORMAL VOTE TO CONSIDER A PROPOSED TAX RATE YOU ARE NOT VOTING TO LEVY THE TAX RATE THIS EVENING THAT WILL COME ON THAT SEPTEMBER 16TH MEETING. AGAIN, WE ARE PROPOSING THAT THE MAXIMUM RATE FOR YOU ALL TO CONSIDER WILL BE THE CURRENT RATE OF $.167880 PER $100 VALUATION AND THE ONLY DIFFERENCE YEAR OVER YEAR IS THAT SHIFT FROM THE I&S OR THE DEBT PORTION OVER TO M&O OR MAINTENANCE AND OPERATIONS AND SO WHAT THAT WILL LOOK LIKE YEAR OVER YEAR, AS I SAID, IS JUST A $0.02 SHIFTING OVER TO FUND THOSE OPERATIONAL COSTS AND THEN AFTER WE TAKE THIS VOTE TODAY, WE WILL PUBLISH THAT IN A FORMAL NOTICE THAT WILL BE PUBLISHED IN THE NEWSPAPER.
[00:40:03]
IT'S PRESCRIBED BY THE COMPTROLLER ON WHAT THAT HAS TO LOOK LIKE.SO JUST TO GIVE YOU ALL A HEADS UP, PARTICULARLY FOR THOSE OF YOU NEW ON THE DAIS, THAT MEANS THAT THERE WILL BE SOMETHING IN THE PAPER THAT SAYS YOU VOTED ON A TAX RATE, SO YOU MAY GET A FEW CALLS OR EMAILS ABOUT DID YOU ALREADY VOTE ON A TAX RATE? BUT AGAIN, WE'RE KEEPING IT FLAT, SO WE DON'T EXPECT TOO MUCH HEARTBURN FROM CITIZENS AND RESIDENTS, PROPERTY OWNERS.
ANY QUESTIONS? SO WE'RE REALLY VOTING NOW SO WE CAN PUBLISH IT, BUT WE'LL VOTE FOR THE FINAL RATE.
YES, SIR. CAN I GET A MOTION TO APPROVE RESOLUTION 24-52.
SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.
AGENDA ITEM J.4 WA RESOLUTION 24- 28.
DISCUSS, CONSIDER AND ACT REGARDING WA RESOLUTION 24-28.
APPROVING REPAIRS AND IMPROVEMENTS TO THE WESTLAKE ACADEMY FOOTBALL AND SOCCER FIELDS AND.
YES, SIR. OH, I'M SORRY, I'M RUN OFF.
GO IN WHATEVER ORDER YOU WANT TO.
NO. THAT'S GOOD. IS YOUR MEETING.
WELL, IT'S DEFINITELY A MONDAY.
[J.3. Discuss, consider and act regarding Resolution 24-52 to approve the expenditure and award a contract to Geo Surfaces for the Westlake Academy Field Renovation project in an amount not to exceed $2,140,000 of which $1,640,000 will be reimbursed to the Town by donations. (Wade Carroll). RES 24-52 ]
CONSIDER AN ACT REGARDING 24-52 TO APPROVE THE EXPENDITURE AND AWARD A CONTRACT TO GEOSERVICES FOR THE WESTLAKE ACADEMY FIELD RENOVATION PROJECT AND THE AMOUNT NOT TO EXCEED 2.1 MILLION, OF WHICH 1.6 MILLION WILL BE ENRICHED BY THE TOWN BY DONATIONS.MR. CARROLL. SORRY ABOUT THAT, MAYOR AND COUNCIL, THANK YOU FOR HEARING THIS ITEM TONIGHT.
WE HAVE A GREAT OPPORTUNITY HERE.
WE WERE APPROACHED BY SEVERAL DONORS IN THE TOWN WHO WOULD LIKE TO INCREASE OR IMPROVE THE FACILITY THERE AT WESTLAKE ACADEMY FOR THE FOOTBALL FIELD AND THE MULTIPURPOSE FIELD. AS YOU GUYS ARE VERY WELL AWARE, WE HAVE SOME PRETTY SERIOUS DRAINAGE ISSUES OUT THERE THAT WE'VE BEEN ACTIVELY YOU KNOW, WE HAD A SURVEY DONE GEOLOGICAL SURVEY DONE TO KIND OF HAVE A LOOK AT THE DRAINAGE.
WE WERE ABOUT TO GET INTO THAT REPAIR PHASE OF THAT AREA.
BUT THESE DONORS HAVE COME FORWARD AND SAID THAT THEY WOULD LIKE TO ASSIST US IN DOING THOSE THINGS.
IN ORDER TO SEE SOME GREAT IMPROVEMENTS DONE AT WEST LAKE ACADEMY.
FIRST OFF IS YOU KNOW, OBVIOUSLY THE DRAINAGE IMPROVEMENTS, BUT THEN WE'RE GOING TO BE PUTTING A NEW GRASS FIELD ON THE FOOTBALL FIELD, RIGHT? SO THE GAME FIELD WILL HAVE NEW GRASS TURF ON IT NATURAL TURF AND THEN ON THE MULTIPURPOSE FIELD, WE'RE GOING TO GO WITH AN ALL SEASON OR A SYNTHETIC TURF THAT WILL GO ON THAT ALL PURPOSE FIELD.
SO SYNTHETIC TURF IS GOING TO GO A LONG WAY.
YOU KNOW, A LOT OF THE SYNTHETIC TURFS AND YOU'LL SEE IT ON NFL GAMES.
THEY'LL HAVE THE LITTLE BLACK RUBBER DOTS THAT'LL SHOW UP ON THEIR FACE AND THINGS LIKE THAT.
WHEN THEY'RE WHEN THEY LAND ON THE TURF PRETTY HARD.
THAT'S CUSHIONING THE BLOW, OBVIOUSLY.
YEAH, WHICH CAN BE DUG OUT BY KIDS AND EATEN.
SO WE DON'T WANT THAT TO HAPPEN BY ANY OF OUR KINDERGARTNERS OR PRESCHOOLERS OR ANY OF THAT ANYBODY.
SO OR ANY OF OUR GUESTS THAT ARE THERE, THEY'RE WATCHING THE GAME.
SO WE HAVE A GREAT PROCESS THAT WE PUT IN PLACE.
WE GOT THREE VERY COMPETITIVE BIDS AND WE'VE CHOSEN A VENDOR GEO SURFACES, GEO SURFACES.
THAT IS GOING TO DO THIS PROJECT FOR US FROM START TO FINISH.
OKAY, LET'S GET APPROVAL ON THIS AND WE'LL GO THROUGH THE NEXT ONES.
YOU CAN KIND OF COMPLETE THE OKAY, CAN I GET A MOTION TO APPROVE RESOLUTION 24-52? MOTION TO APPROVE. THANK YOU.
ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.
[Items J.4 & J.5 ]
WA RESOLUTION 24-28.DISCUSS, CONSIDER AND ACT REGARDING WA RESOLUTION 2428.
SO I'LL GO AHEAD AND MAYOR AND SPEAK TO J4 AND J5.
THERE WAS A LOT OF STANDING WATER.
[00:45:07]
RUNS OFF THE CENTER OF THE FIELD AND OFF TO THE EDGES LIKE IT'S SUPPOSED TO.THEY ALSO CAME IN AND FERTILIZED AND DID SOME, PUT SOME WEEDKILLER DOWN ON THAT FIELD AND ADJUSTED OUR SPRINKLER SYSTEMS IN ORDER TO ENSURE THAT WE'RE READY TO PLAY FOOTBALL AND ANY OF THE SPORTING EVENTS THAT WE NEED TO IN THE FALL.
THE OTHER THING THAT WE WANTED TO DO AS QUICKLY AS POSSIBLE IS GET PERMANENT LIGHTING.
MOST OF OUR CITIZENS REALIZE ANNUALLY WE SET UP PORTABLE LIGHTS THAT RUN OFF GENERATORS.
YEAH AND FOR THOSE THAT HAVE TO SET THEM UP, THEY'RE NOT FUN RIGHT THERE.
SO THAT'S THE REASON THAT THESE TWO ITEMS ARE ACTUALLY RATIFICATIONS IS BECAUSE I'VE ALREADY APPROVED THOSE ITEMS. HAD TALKED TO A COUPLE OF COUNCIL MEMBERS PRIOR TO TO ENSURE WE'RE HEADING IN THE RIGHT DIRECTION.
BUT IN ORDER TO GET THOSE THINGS DONE AND BE READY FOR FOOTBALL TO BE PLAYED IN THE FALL WE NEEDED TO GET THOSE APPROVED AS SOON AS POSSIBLE AND JUST AND WE'RE GOING TO MAKE A MUCH BIGGER DEAL OUT OF THIS.
BUT THIS WAS, YOU KNOW, PARENTS CAME FORWARD.
WE HAVE SOME HALL OF FAME FOOTBALL PLAYERS THAT ARE HELPING US COACH.
THERE IS A SAFETY ISSUE WITH THAT FIELD.
WE SHOULD BE CALLED THE FIRE ANTS BECAUSE WE HAD A HUGE FARMHAND PROBLEM.
SO THAT'S GOING TO FIX ALL THAT.
BUT I REALLY DO APPRECIATE PEOPLE IN THE COMMUNITY STEPPING UP.
IT'S A REALLY GOOD FIRST THING FOR DOCTOR RICHIE AS YOU'RE COMING INTO YOUR ROLE.
YEAH. THE ESTHETICS ARE GOING TO BE GREAT.
ANY QUESTIONS FROM COUNCIL? I'LL GET.
WE'LL APPROVE THESE SEPARATELY.
CAN I GET A MOTION TO APPROVE RESOLUTION 24-28? SO MOVED.
ANY OPPOSED? MOTION PASSES. THANK YOU VERY MUCH AND 24-26.
CAN I GET A MOTION TO APPROVE? SO MOVED. SECOND.
SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION APPROVES.
[J.6. Discuss, consider and act regarding WA Resolution 24-25 to approve the commissioning of improvements to the Westlake Academy playgrounds by Playground Solution of Texas in an amount not to exceed $141,212.00 (Wade Carroll, Town Manager) WA RES 24-25 ]
J6 RESOLUTION 24-25.PLAYGROUNDS BY PLAYGROUND STATIONS OF TEXAS, AND THE AMOUNT NOT TO EXCEED $141,000.
MAYORAND COUNCIL. AGAIN, THIS IS A GREAT IMPROVEMENT FOR WESTLAKE ACADEMY.
FOR YEARS, THERE HAS BEEN SOME CLAMORING OF OUR RESIDENTS AND STUDENT PARENTS THAT WOULD LIKE SOME SHADE STRUCTURE OVER OUR TWO PLAYGROUNDS THERE OUTSIDE THE PYB.
CURRENTLY THERE IS NO SHADE OUT THERE.
THERE'S NO REAL TREES IN THAT AREA EITHER.
THE THE PLAYGROUNDS ARE SITUATED IN BETWEEN A COUPLE OF BUILDINGS.
SO THOSE PLAYGROUNDS ARE PRETTY SUBSTANTIAL IN SIZE.
THE HOC ACTUALLY WENT THROUGH AND RAISED QUITE A BIT OF MONEY.
THEY RAISED ABOUT $30,000 IN ORDER TO START THIS PROJECT.
SO THE 141,002 12 FOR THE TOTAL PROJECT WILL ACTUALLY BE TWO DIFFERENT COVERS THAT WILL COVER BOTH OF THE PLAYGROUND EQUIPMENT THAT IS OUT THERE, AND IT WILL ALSO RESURFACE THE CURRENT.
THE SMALLER OF THE TWO PLAYGROUNDS HAS A WOOD CHIP BASE.
WE'RE GOING TO REPLACE THAT WITH A SYNTHETIC TURF, A PADDED SYNTHETIC TURF BASE.
THE EQUIPMENT HELPS IT LAST A LOT LONGER.
FIRST, I WANT TO THANK HOC FOR DRIVING THIS PROJECT AND I KNOW WADE, THEY TURNED IT OVER TO YOU.
BUT AGAIN, I'M VERY HAPPY WITH THE INVOLVEMENT OF THE HOC IN GETTING THIS DONE.
ABSOLUTELY. I DO WANT TO REMIND OUR RESIDENTS WE HAVE FUNDS SET ASIDE FOR ATHLETICS, AND I WON'T GET INTO THE AMOUNT OF THOSE FUNDS, BUT WE DO HAVE A FUND SET ASIDE FOR ATHLETICS.
SO SOME OF THESE FUNDS THAT WE'RE FUNDING FROM THAT IS COMING FROM THAT.
ANY QUESTIONS ON THAT? OKAY. CAN I GET A MOTION TO APPROVE RESOLUTION 24-25? SO MOVED. CAN I GET A SECOND? SECOND? ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. WE ARE GOING TO SET A PERSONAL RECORD TONIGHT.
PROBABLY SHOULDN'T HAVE SAID THAT.
OKAY. J7 WESTLAKE RESOLUTION 24-29.
[J.7. Discuss, consider and act regarding WA Resolution 24-29 approving the purchase and installation of new camera system and access controls for Westlake Academy utilizing security systems grants from the State of Texas in an amount not to exceed $284,500.00 (Town Manager Wade Carroll). WA RES 24-29 ]
[00:50:02]
DISCUSS. CONSIDER AN ACT REGARDING 24-29 APPROVING THE PURCHASE AND INSTALLATION OF NEW CAMERA SYSTEM AND ACCESS CONTROLS FOR WESTLAKE ACADEMY.UTILIZING SECURITY SYSTEM GRANTS FROM THE STATE OF TEXAS, AND AMOUNT NOT TO EXCEED $284,500.
MR. CARROLL? VERY EXCITED ABOUT THIS PROJECT AS WELL.
MAYOR AND COUNCIL AND THIS IS OBVIOUSLY THE THE SUMMERTIME IS WESTLAKE ACADEMY PROJECT TIME.
SO THIS IS THE LAST OF OUR MAJOR PROJECTS THAT ARE WITH WESTLAKE ACADEMY THIS SUMMER.
OUR SRO WORKED WITH US FROM OUR POLICE DEPARTMENT AS WELL, AND IDENTIFIED SOME OTHER LOCATIONS WHERE WE NEED SOME CAMERAS SO THAT WE CAN SEE AREAS WHERE THERE MIGHT BE A COUPLE OF STUDENTS THAT KIND OF WANDER OFF INTO SOME AREAS THAT THEY KNOW ARE NOT SEEN BY CAMERAS.
SO WE'RE HAVING CAMERAS INSTALLED THERE AS WELL.
SO THIS IS GOING TO BE 84 CAMERAS THAT ARE EITHER REPLACED OR INSTALLED NEW AND THEN AN ACCESS SYSTEM THAT I'M VERY PROUD OF AS WELL, BECAUSE THIS ACCESS SYSTEM ACTUALLY HAS MONITORS IN IT FOR THE DOORS THAT WILL LET US KNOW IF A DOOR STAYS OPEN FOR MORE THAN 30S, THEN THE SRO WILL BE NOTIFIED IMMEDIATELY AND WE'LL BE ABLE. OUTSTANDING. HAVE SOMEBODY GO TO THAT DOOR AND ENSURE THAT IT'S CLOSED AND LOCKED AS IT SHOULD BE.
THE GREATEST PART ABOUT THIS IS THE MAJORITY OF THIS MONEY IS COMING FROM A GRANT.
ANY QUESTIONS ON THIS? SO WADE, THIS IS TURNKEY AND INCLUDES ALL WIRING.
THAT'S CORRECT. THAT IT'S TURNKEY AND ACTUALLY THIS INCLUDES A FIVE YEAR MONITORING OF OUR SYSTEM.
SO ANY CAMERA THAT BREAKS OVER THE NEXT FIVE YEARS THEY JUST COME OUT AND REPLACE THEM.
RIGHT. THANK YOU. ANY OTHER QUESTIONS.
CAN I GET A MOTION TO APPROVE RESOLUTION 24- 29.
SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE, AYE. ANY OPPOSED? MOTION CARRIES.
[J.8. Discuss, consider and act regarding WA Resolution 24-30 approving the Second Amended and Restated Bylaws of the Westlake Academy Foundation (Town Manager Wade Carroll) WA RES 24-30 ]
DISCUSS. CONSIDER AN ACT REGARDING WA RESOLUTION 24-30 APPROVING APPROVING THE SECOND AMENDED AND RESTATED BYLAWS BY THE WESTLAKE ACADEMY FOUNDATION.AND SHELLY AS WELL FROM THE FOUNDATION, BUT JUST WANT TO LET EVERYBODY KNOW THAT, YOU KNOW, WE WERE APPROACHED TO WITH SOME POSSIBLE CHANGES TO THE BYLAWS. THEY ALLOWED ME TO ASSIST IN THAT AS WELL.
SO WE HAVE SOME WE HAD KIND OF A BACK AND FORTH, SOME REDLINING THAT WENT THROUGH.
BUT THE BIGGEST CHANGE TO THE BYLAWS IS ORIGINALLY ALL MEMBERS OF THE BOARD HAD TO BE APPROVED BY COUNCIL, AND THEY'RE ASKING FOR A LITTLE MORE AUTONOMY. THE ABILITY TO APPROVE THEIR OWN MEMBERS OUTSIDE OF BOARD APPROVAL.
WE'VE BEEN ACTUALLY TALKING ABOUT THIS FOR A COUPLE OF YEARS.
I AM ON A SCHOOL'S FOUNDATION VICE CHAIRMAN OF THAT FOUNDATION AND HAS BEEN INDEPENDENT FOREVER.
SO COUNCIL CAN INTERFERE OR MAYBE GIVE YOU MISDIRECTIONS LIKE WHAT MIGHT HAVE HAPPENED IN THE PAST.
WE DO WANT TO WRAP THIS UP WITH A VERY GOOD MOU MEMORANDUM OF UNDERSTANDING AND, HOW WE MAKE SURE THAT WE'RE GOING TO WORK TOGETHER GOING FORWARD, WHICH WE'VE KIND OF ALREADY STARTED WORKING ON.
COME ON UP AND GIVE YOUR GIVE YOUR TAKE.
YEAH. JUST GIVE US SOME CONTEXT.
YEAH. I THINK IT'S IMPORTANT FOR THE PUBLIC TO HEAR AND TO GIVE SOME CONTEXT.
SO 20 YEARS AGO, WHEN THE SCHOOL WAS A TWINKLE AND, REALIZED THAT THERE WAS NO WAY THAT WE CAN RUN THE ACADEMY IN THE WAY THAT THE LEADERSHIP AT THE TIME WANTED TO RUN THE ACADEMY WITHOUT ADDITIONAL MONIES SEPARATE FROM WHAT YOU GET FROM THE STATE.
[00:55:02]
SO THE FOUNDATION WAS ESTABLISHED AND SOLELY FOR THE PURPOSE OF FUNDRAISING TO SUPPORT OPERATIONS TEACHERS, TRAINING, EQUIPMENT, WHATEVER THE ACADEMY NEEDED.SO OVER THE YEARS, 20 YEARS LATER IT HAS ALWAYS BEEN THE BOARD AND STAFF'S.
WE STAY NEUTRAL, AND IT IS OUR ROLE TO GET ALONG WITH EVERYONE AND BECAUSE EVERYONE IS A DONOR AND EVERYONE IS A POTENTIAL SUPPORTER OF THE ACADEMY AND WE'RE ALL WORKING TOWARD THE SAME THING, WHICH IS HAVING THE ACADEMY BE THE BEST THAT IT CAN BE.
SO RIGHT NOW IN OUR BYLAWS, IT DOES STATE THAT COUNCIL HAS TO HAVE FINAL APPROVAL OF OUR DIRECTORS.
WE'VE WORKED AND STRIVED TO STAY APOLITICAL AND NEUTRAL AND POSITIVE AND HAPPY AND THERE ARE TIMES THAT THINGS HAVE COME IN AND OUR BOARD HAS ACTUALLY FELT VERY AFFECTED BY PERHAPS NOT BEING ABLE TO SPEAK IN FEAR OF RETALIATION AND FEAR OF SOMETHING HAPPENING TO THEIR KIDDO.
AND WHEN THE BOARD IS TASKED WITH RAISING THE AMOUNT OF MONEY THAT IT IS ASKED TO RAISE, AS WELL AS SERVE AS STEWARDS OF THOSE FUNDS, AND IS ENTRUSTED BY DONORS TO MAKE SURE THAT MONIES ARE USED AS INTENDED.
THAT CONFLICT IT WAS CHALLENGING TO HANDLE IN THE LAST COUPLE OF YEARS.
SO IT REALLY SEEMED LIKE TO AS THINGS EVOLVE AND GROW AND CERTAINLY THE FOUNDATION IS A MORE MATURE ORGANIZATION, AS IS THE ACADEMY.
SO IF WE'RE LOOKING AT AFFILIATES POLICIES, THE FOUNDATION, THE [INAUDIBLE] THE BOOSTER CLUB, ALL THE LATTER TWO HAVE INDEPENDENT BOARDS MEET WHEN THEY WANT, HAVE THEIR OWN OFFICERS, DIRECTORS, ETC.
SO IT'S REALLY LOOKING FIRST AND FOREMOST TO HAVE A STANDARD PRACTICE FOR THE THREE AFFILIATES.
WELL SAID. ANY QUESTIONS FROM COUNCIL? I JUST WANT TO ADD WE DID BECAUSE OF SOME OF THE STUFF GOING ON WE SET DOWN.
ONE, I CAN'T TELL YOU HOW MUCH I APPRECIATE WHAT THE FOUNDATION.
I'VE BEEN AROUND FOR 15, 20 YEARS OF THIS SCHOOL.
ME TOO. BUT, YOU KNOW, I'M GOING TO.
I WANT YOU GUYS TO GET YOUR PR MACHINE TOGETHER.
YOU AND I DID THAT LITTLE EXERCISE.
HEAD OF SCHOOL THAT'S GOING TO TAKE THIS SCHOOL TO NEW LEVELS AND I'M REALLY EXCITED AND I THINK THIS IS I'M GOING TO TALK ABOUT IT IN A FEW MINUTES ABOUT SOME OF THE INFRASTRUCTURE THINGS WE'RE DOING, GETTING EVERYTHING SET IN THE RIGHT PLACE AND THE RIGHT PEOPLE IN THE RIGHT WAY TO REALLY GET US TO SUCCEED EVEN MORE THAN WE EVER HAVE.
OF COURSE. THANK YOU. ANY OTHER QUESTIONS I CAN HELP? LIKE, CAN I GET SORRY ABOUT THE DENTIST? IF YOU WANT TO SET ANYTHING, WE WANT TO NOTICED.
CAN I GET A MOTION TO APPROVE WA RESOLUTION 24-30.
SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES.
[J.9. Discuss, consider and act to approve Ordinance No. 1000 designating Town Council Places as Place Numbers 1 through 5; requiring each Town Council Candidate to designate place number at time of ballot application; providing no person shall be a candidate for more than one place; providing procedures to fill Town Council vacancies for unexpired terms; and providing procedures for the official canvass of elections (Dianna Buchanan, Interim Town Secretary) ORD-1000 ]
NINE ORDINANCE 1000, BUCHANAN OR WADE.THAT DOES A COUPLE OF THINGS FOR US.
RIGHT. SO I THINK THERE WAS SOME CONFUSION DURING THE LAST ELECTION.
WE HAD SEVERAL PEOPLE THAT HAD CALLED TOWN HALL DURING THE ELECTION CYCLE WITH THE CONFUSION UNDER THE, YOU KNOW, THREE PEOPLE RUNNING FOR TWO SPOTS AND NOT REALLY UNDERSTANDING HOW THAT VOTING PROCESS WORKED.
THE BALLOT WAS NOT EXACTLY AS CLEAR AS WE WOULD LIKE IT TO BE.
BY NUMBERING EACH ONE OF THESE PLACES, THEN WHEN WE HAVE AN OPENING ON COUNCIL, LIKE WE DO RIGHT NOW THEN IT'LL BE VERY CLEAR AT AN ELECTION OR AN APPOINTMENT, EXACTLY WHAT POSITION IS BEING REPLACED? EXACTLY WHAT TERM IS LEFT? THIS IS REALLY JUST A SOMETHING THAT SIMPLIFIES OUR STAFF'S PROCEDURES, BUT THEN ALSO CAN HELP COUNCIL IN MAKING SURE THAT THEIR CITIZENS ARE VERY AWARE OF WHO'S RUNNING FOR WHAT PLACE AND HOW LONG THEIR TERM AND.
[01:00:07]
I SEE NO DOWNSIDE TO THIS ORDINANCE BECAUSE WHEN YOU PLAY OUT THE SCENARIOS, IN EITHER CASE OF AN OPEN RACE OR A NUMBERED COUNCIL SEAT RACE, THERE REALLY IS A WASH WITH WHAT HAPPENS WHEN THERE'S AN OPEN SEAT, WHETHER SOMEONE WALKS ON AND PENCILS THEMSELF IN, OR IS IT POINTED OR ANYTHING LIKE THAT.WE CAN JUST ALIGN WITH OTHER CITIES.
BASICALLY, AND I, CORRECT ME IF I'M WRONG HERE, THE COUNCIL SEATS WILL HAVE FIVE PLACES I'M GOING TO PICK ON YOU IF WHEN YOU RUN FOR REELECTION, IF NO ONE RUNS FOR YOUR PLACE, YOU'LL RUN UNOPPOSED.
AND I'M PROBABLY GOING TO GET THE VERNACULAR WRONG, BUT THESE SEATS ARE REALLY NO MORE AT LARGE.
IS THAT RIGHT? THE VOTING IS STILL AT LARGE.
AT LARGE JUST MEANS THAT ANYONE IN THE TOWN CAN VOTE FOR ANY PLACE, RIGHT? RIGHT. BUT WHAT IT WILL SAY IS THAT YOU WILL NEED TO RUN FOR YOUR PLACE AGAIN.
THAT COUNCIL PERSON'S UNOPPOSED.
THAT'S CORRECT. I'LL GOT THAT.
YEAH, BUT THERE COULD BE 2 OR 3 PEOPLE RUNNING FOR PLACE THREE.
RIGHT, RIGHT. IT JUST IT'LL BE SO MUCH MORE CLEAR FOR THE VOTERS TO BE ABLE TO MAKE DECISIONS.
YEAH. I HAD YOUR SAME THOUGHTS WHEN I HEARD ABOUT IT.
OH MY GOODNESS. BUT I AM FULLY SUPPORTIVE.
OUTSTANDING. CAN I GET A MOTION TO APPROVE ORDINANCE 1000? SO MOVED. CAN I GET A SECOND? SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. YOU GUYS, THANK YOU AGAIN FOR LOOKING OUT AT OUR TOWN AND HOW WE CAN IMPROVE OUR PROCESS ACROSS THE BOARD.
[J.10. Discuss, consider and act regarding Resolution 24-53 approving the addition of “Section V, Violations of This Policy” to the Town of Westlake Town Council Member (Board of Trustee), Governance and Ethics Policy (Mayor Kim Greaves) RES 24-53 ]
RESOLUTION 24-53.BOARD OF TRUSTEES. GOVERNANCE AND ETHICS POLICY.
I'M GOING TO TAKE JUST A SECOND TO READ THIS.
THIS MIGHT BE MY MOST IMPORTANT THING IF WE GET THIS APPROVED AS MAYOR.
SECTION FIVE THAT WE'RE GOING TO ADD TO THE VIOLATION TO THE VIOLATIONS OF THIS POLICY IS UPON THE RECEIPT OF WRITTEN AND SWORN COMPLAINT AGAINST A MAYOR OR COUNCIL BOARD MEMBER.
THE COUNCIL SHOULD SET A TIME AND PLACE FOR A HEARING TO DISCUSS THE COMPLAINT.
UPON CONCLUSION OF THE HEARING, THE MAYOR AND COUNCIL, EXCLUDING THE RESPONDENT, SHALL DECIDE ON BY MAJORITY VOTE IF THERE HAS BEEN A VIOLATION OF THIS POLICY AND DETERMINE THE TYPE OF DISCIPLINE THE MAYOR AND COUNCIL MEMBERS, EXCLUDING THE RESPONDENT, SHALL HAVE THE FOLLOWING OPTIONS AGAINST THE RESPONDENT.
ONE A FINDING THAT THERE'S NO VIOLATION EXIST TO ISSUE A PUBLIC REPRIMAND.
REPRIMAND THREE ISSUE A PUBLIC CENSORSHIP OR FOUR IN ACCORDANCE WITH TEXAS LOCAL CODE.
SECTION 22-077 UPON A FINDING OF INCOMPETENCY, CORRUPTION, MISCONDUCT OR MALFEASANCE IN OFFICE BE REMOVED WILL REMOVE THE RESPONDENT FROM HIS OR HER MUNICIPAL OFFICE.
SO BASICALLY JUST FOR OUR RESIDENTS, ON JULY 13TH, WE SPENT FIVE HOURS IN GOVERNANCE AND ETHICS CHANGES AND TRAINING, AND I WANT TO THANK SCOTT OR WE GOT TO DO IT IN THE BEAUTIFUL FIDELITY BUSINESS BUILDING.
WE HAVE UPDATED OUR CODE OF CONDUCT KIND OF ROLES AND RESPONSIBILITIES FOR THE COUNCIL AND MAYOR AND I PARTICULARLY DON'T LIKE POLICIES THAT ARE THIS IMPORTANT THAT DON'T HAVE TEETH.
SO THIS IS THE TEETH TO THE POLICY.
THIS IS A REALLY IMPORTANT THING FOR US.
SO I'LL OPEN UP FOR ANY QUESTIONS OR COMMENTS AND THEN WE'LL TAKE A VOTE.
OKAY. I'D LIKE TO GET A MOTION TO APPROVE RESOLUTION 2453.
SO MOVED. I'D LIKE TO GET A SECOND.
SECOND. ALL IN FAVOR? AYE. ANY OPPOSED? MOTION CARRIES. THANK YOU VERY MUCH.
JUST A FEW COMMENTS. THIS IS RECORD TIME, YOU GUYS.
THANK YOU VERY MUCH AND I'M SORRY MIKE'S NOT HERE.
[01:05:03]
AND AGAIN, I KNOW HE HAD CONFLICTS WITH ANOTHER BOARD MEETING.WE HAVE BEEN TOGETHER BASICALLY 90 DAYS.
YOU KNOW, I STILL GOT THE CORPORATE DNA IN ME.
I THINK OF THINGS ON A QUARTERLY TIME FRAME, AND I COULD NOT BE ANY MORE PLEASED WITH THE CONDUCT, THE PROFESSIONALISM, THE TIME YOU GUYS ARE PUTTING INTO THIS JOB.
BEING PREPARED FOR THE MEETING WEIGHED YOU ANSWERING THE QUESTIONS.
BUT IN THE LAST 90 DAYS, THIS IS OUR FIFTH MEETING.
THIS COUNCIL HAS UPDATED OUR AFFILIATE AGREEMENTS.
WE FINALLY GOT THE FOUNDATION INDEPENDENT.
WE'RE MOVING THE TOWN SECRETARY UNDER THE TOWN MANAGER WHICH WAS CHANGED A COUPLE OF YEARS AGO.
I THINK THAT'S THE RIGHT STRUCTURE.
WE'VE SELECTED A VENDOR TO DO OUR STRATEGIC PLAN AND I JUST REALLY FEEL IN A SHORT AMOUNT OF TIME, THIS COUNCIL HAS DONE A GREAT JOB GETTING OUR INFRASTRUCTURE IN PLACE TO MAKE US VERY SUCCESSFUL, AND I CAN'T THANK YOU ALL ENOUGH FOR THAT AND THEN THE NEXT THING IS YOU THINK ABOUT AND I'M GOING TO LEAVE SCHOOL FOR LAST.
WE HAVE SOME EXCITING THINGS GOING ON.
HOPEFULLY THEY'RE GOING TO BE ABLE TO TALK ABOUT IN THE NEXT 30, 60 DAYS.
THEY THINK THEY'LL BE OPENING END OF AUGUST, EARLY SEPTEMBER, THEN HUGO'S SOON THEREAFTER.
WE'VE APPROVED THREE DEVELOPMENTS IN ENTRADA.
WE HAD A WAIT, AND I DID THE GROUNDBREAKING AT THE FOX BROTHERS TOWNHOMES A COUPLE OF WEEKS AGO.
I CAN'T THANK MIKE BEATTY AND ALL THE OTHER DEVELOPERS ENOUGH AND THEN AT SCHOOL, WITH DOCTOR RICHIE COMING IN, THE CHANGES THAT ARE LONG OVERDUE ON SIMPLE STUFF LIKE DROP OFF LINE, BUT THE COMMUNICATIONS GOING OUT, I COULDN'T BE ANY MORE PLEASED.
I'M JUST REALLY HAPPY NOW, AS WE SAY.
WHAT HAVE YOU DONE FOR ME LATELY? WE GOT TO DO THE NEXT 90 DAYS, BUT I JUST WANT TO EXTEND MY THANKS TO ALL OF YOU GUYS.
I KNOW IT'S A LOT OF TIME. IT'S A LOT OF EFFORT.
THANK YOU ALL. FUTURE AGENDA ITEMS.
[K. FUTURE AGENDA ITEMS ]
WADE. ITEM K OLIVE COUNCIL WILL BE RECEIVING AN EMAIL ON ALL THE CHANGES TO THE FUTURE AGENDA ITEMS OVER THE PAST MONTHS.MOST OF THOSE YOU SAW IN THIS PACKET.
SO NOW THE NEXT STEP IN ALL THIS PHASE WILL BE THE STRATEGIC PLANNING.
I'M VERY EXCITED ABOUT THE CHANGES THAT ARE COMING.
YEAH, WE HAD A KICKOFF MEETING FOR THAT, WHAT, A WEEK OR TWO AGO? EVERYTHING'S KIND OF RUNNING TOGETHER, BUT I'M VERY EXCITED ABOUT THAT AND THEY WERE ABSOLUTELY THE RIGHT VENDOR TO SELECT AFTER I SAID THROUGH THAT MEETING.
ANY RECAP WADE, COUNCIL DIRECTION?
[J.11. Discuss, consider and act to excuse Mayor and Council absence(s), if any. 24-242 ]
MAYOR, YOU MIGHT WANT TO GO TO J11 AND WE CAN GO AHEAD AND EXCUSE MY ABSENCE TODAY.WE THAT'S PERFECT. DO WE NEED A VOTE ON THAT OR.
TO EXCUSE MIKE'S ABSENCE TODAY.
DO WE NEED TO VOTE ON IT? YES. OKAY. CAN I GET A MOTION TO APPROVE? I HAVE AN ABSENCE. OKAY.
NEED TO PUT THAT IN NOW. YOU CAN.
YES, MA'AM. THAT'D BE HELPFUL FOR ALL OF US.
YEAH. IF YOU KNOW YOU'RE GOING TO BE ABSENT IN THE NEXT 3 OR 4 MEETINGS, IT'D BE NICE TO.
YEAH. OCTOBER. I'LL BE MISSING A MEETING.
OKAY, WELL, WE CAN DO IT THE NEXT MEETING.
CAN I GET A MOTION TO APPROVE COUNCILMAN ASSELTA? MISSING MEETING TODAY.
MOTION TO APPROVE. I GET A SECOND AND SECOND.
I ADJOURN THIS MEETING. THANK YOU EVERYBODY VERY MUCH.
* This transcript was compiled from uncorrected Closed Captioning.